Embryo transport handover: sender, courier and receiver checklist

Use this record for this specific task

Treat each organisation’s acceptance as a separate dependency. The sending clinic’s release decision does not replace receiving-clinic acceptance, transport arrangements or any applicable approval. Record the document or acknowledgement that closes each handover step and who holds responsibility while the next step is pending. Do not book transport on the assumption that a request has already been approved.

Embryo transport handover: sender, courier and receiver checklist. Use this blank worksheet to organise an enquiry and record answers from the responsible provider. It is not a completed customer case, actual quotation, clinical plan or confirmation that a service is available.

Before completing the worksheet

Use a separate copy for each provider or appointment. Record who supplied each answer and its date. Keep your own priorities separate from the provider’s written confirmation. A blank field means an answer is missing; it does not mean a service is free, included, appropriate or permitted.

Your blank working record

Handover step	Responsible organisation	Required confirmation	Date / document	Unresolved dependency
Sending clinic release decision	Not confirmed	Not confirmed	Not confirmed	Not confirmed
Receiving clinic acceptance	Not confirmed	Not confirmed	Not confirmed	Not confirmed
Consent and identity requirements	Not confirmed	Not confirmed	Not confirmed	Not confirmed
Authorised transport arrangement	Not confirmed	Not confirmed	Not confirmed	Not confirmed
Any applicable import/export approval	Not confirmed	Not confirmed	Not confirmed	Not confirmed
Receipt and condition acknowledgement	Not confirmed	Not confirmed	Not confirmed	Not confirmed

Turn answers into a next step

• Send the unresolved questions to the responsible team using its agreed communication route.
• Ask whether any answer is provisional and what would change it.
• Record the named organisation responsible for each action; coordination assistance does not replace that organisation’s decision.
• Keep written inclusions, exclusions and change terms with the relevant appointment or quotation.
• Confirm the next action before making commitments that depend on it.

Related explanation

Read the companion explanation before using this worksheet.

Information boundary: This is a planning aid. The treating clinician and laboratory explain medical findings, treatment and consent. Confirm current eligibility and administrative requirements with the responsible institution. This page does not assess an individual case.