Embryo release from storage: consent and receiving-clinic questions

How to use this guide

This page provides the explanation. For a separate practical record, use Embryo transport handover: sender, courier and receiver checklist. Record the responsible provider’s answers rather than treating a generic example as confirmation for your case.

If you have embryos stored in Thailand and are planning to transfer them to another clinic or country, the release process involves several important steps. While each clinic has its own procedures, you can expect to provide formal consent, settle any outstanding storage fees, and arrange for secure transport. This guide explains the general process, highlights key considerations, and suggests questions to ask your clinic to ensure a smooth release.

At a Glance: Key Steps to Release Embryos

• Contact your clinic’s patient coordinator or embryology lab to request a release.
• Complete and sign the clinic’s official embryo release consent form.
• Provide identification and any required documentation (e.g., passport, proof of relationship if applicable).
• Settle all outstanding storage and administrative fees.
• Arrange for a qualified courier or transport service that specializes in medical shipments.
• Coordinate with the receiving clinic to ensure they are ready to accept the shipment.

Understanding the Release Process

Releasing embryos from storage is a formal procedure designed to protect both the patients and the clinic. The process typically begins with a written request from the person(s) who have legal rights to the embryos. This is usually the individual or couple who created the embryos, but it may also involve a legal representative if there are specific arrangements.

Your clinic will provide a release form that outlines the terms of the release, including the destination, the purpose (e.g., transfer to another clinic, donation, or disposal), and any conditions. You will need to sign this form, and in some cases, both partners must sign if they are both listed on the consent. The clinic may also require a copy of your passport or other identification to verify your identity.

Consent and Legal Considerations

Consent is the cornerstone of the release process. Thai law and clinic policies require that all individuals with legal rights to the embryos give explicit consent. This is to prevent unauthorized use or transfer. If you are an international patient, you may need to provide additional documentation, such as a notarized consent or a court order, depending on your situation.

It is essential to clarify with your clinic who exactly must sign the release form. For example, if you used a sperm or egg donor, the donor typically has no rights to the embryos, but you may need to provide proof of that. Always ask your clinic about their specific consent requirements well in advance.

Fees and Administrative Costs

Releasing embryos is not usually free. Clinics may charge an administrative fee for processing the release, and you will need to pay any outstanding storage fees up to the date of release. Some clinics may also charge for preparing the embryos for transport, such as placing them in a special shipping container.

Since fees vary widely, ask your clinic for a detailed breakdown of all costs involved. This might include a release fee, a documentation fee, and a shipping container deposit. Be sure to get this in writing before you proceed.

Logistics of International Transport

Shipping embryos internationally requires specialized handling. The embryos are placed in a cryogenic shipping container (dry shipper) that maintains the necessary temperature. The container is then transported by a medical courier service that has experience with biological materials.

You will need to coordinate with both your current clinic and the receiving clinic to ensure that the shipment is scheduled correctly. The receiving clinic must be licensed to accept embryos and must provide the necessary import documentation. You may also need to work with a customs broker or freight forwarder to handle any import/export regulations.

Timing is critical. The dry shipper has a limited holding time, so the shipment must be planned to arrive within that window. Your clinic and the courier will advise on the best schedule.

Questions to Ask Your Clinic

• What is the exact process for requesting a release, and who do I contact?
• What consent forms are required, and do both partners need to sign?
• Are there any legal or notarization requirements for international releases?
• What are the total fees for release, including administrative and shipping costs?
• How long does the release process typically take from request to shipment?
• Do you have a preferred courier or shipping company that you work with?
• What documentation will the receiving clinic need to provide?
• Are there any restrictions on shipping embryos to my destination country?

Next Steps: Your Checklist

1. Contact your clinic to express your intention to release embryos and request their specific instructions.
2. Gather all necessary identification and legal documents.
3. Complete and sign the release consent form.
4. Pay all outstanding fees and obtain a receipt.
5. Choose a reputable medical courier and coordinate with both clinics.
6. Confirm the receiving clinic’s acceptance and any import requirements.
7. Schedule the shipment and track it until delivery.

Releasing embryos from storage in Thailand is a manageable process when you are well-informed and organized. By asking the right questions and planning ahead, you can ensure that your embryos are safely transferred to their next destination.

Continue your research

• Embryo storage cost and contract guide
• Frequently asked questions
• PGT and IVF guides

Medical information notice: This article is educational and does not replace individual assessment, diagnosis, genetic counselling or treatment advice from a licensed clinician. Provider services, availability, fees and policies should be verified directly before booking.