At a glance
Track each requested document’s version, acceptance requirements, translation status and acknowledgement of receipt.
Use this record for this specific task
Make one row for each document the hospital actually requests. Ask whether a scan is enough for initial review and whether any original, translation or certification is needed later. Record acceptance rather than assuming that sending a file completes the requirement. For a missing record, ask the hospital what alternatives it will consider; do not create substitute medical results.
IVF document readiness: translation and receipt checklist. Use this blank worksheet to organise an enquiry and record answers from the responsible provider. It is not a completed customer case, actual quotation, clinical plan or confirmation that a service is available.
Before completing the worksheet
Use a separate copy for each provider or appointment. Record who supplied each answer and its date. Keep your own priorities separate from the provider’s written confirmation. A blank field means an answer is missing; it does not mean a service is free, included, appropriate or permitted.
Your blank working record
| Document | Date / version | Recipient requirement | Translation / certification confirmed? | Receipt / outstanding action |
|---|---|---|---|---|
| Identity document | Not confirmed | Not confirmed | Not confirmed | Not confirmed |
| Prior treatment summary | Not confirmed | Not confirmed | Not confirmed | Not confirmed |
| Requested test report | Not confirmed | Not confirmed | Not confirmed | Not confirmed |
| Requested consent document | Not confirmed | Not confirmed | Not confirmed | Not confirmed |
| Any eligibility document specifically requested | Not confirmed | Not confirmed | Not confirmed | Not confirmed |
| Missing record explanation | Not confirmed | Not confirmed | Not confirmed | Not confirmed |
Turn answers into a next step
- Send the unresolved questions to the responsible team using its agreed communication route.
- Ask whether any answer is provisional and what would change it.
- Record the named organisation responsible for each action; coordination assistance does not replace that organisation’s decision.
- Keep written inclusions, exclusions and change terms with the relevant appointment or quotation.
- Confirm the next action before making commitments that depend on it.
Related explanation
Read the companion explanation before using this worksheet.
Information boundary: This is a planning aid. The treating clinician and laboratory explain medical findings, treatment and consent. Confirm current eligibility and administrative requirements with the responsible institution. This page does not assess an individual case.
Before sharing records
Confirm the recipient and the next step.
Build a document checklist for your next clinic conversation, including what you have and what still needs to be requested.
