At a glance
A practical checklist to help international patients gather records from a previous IVF cycle and prepare questions for a new clinic in Thailand.
If you have already completed an IVF cycle elsewhere, a new clinic in Thailand will usually want to understand what was done and how your body responded. This is a records review, not a judgment of your previous care. Your job is to collect and organize documents, then ask clear questions. The checklist below covers what to gather, how to prepare a summary, and what to confirm with the new clinic. It does not interpret outcomes or predict future results.
At a glance
- Request a written cycle summary and all relevant lab and imaging reports from your previous clinic.
- Organize records by date and type, and keep both digital and paper copies.
- Prepare a one-page timeline of medications, procedures and results.
- Ask the new clinic how they review records, what they still need, and what steps come next.
- Confirm costs, timelines and any legal or travel requirements directly with the clinic and relevant authorities.
Why a records review matters
A new clinic cannot see your previous treatment unless you bring the records. A review helps the care team understand your history, avoid repeating unnecessary tests, and plan a safe approach. It also gives you a chance to ask questions and decide whether the clinic is a good fit. The review is a conversation, not a test you pass or fail.
What records to gather
Ask your previous clinic for a complete copy of your file. If possible, request both a summary letter and the raw reports. The exact list may vary, but the categories below are a useful starting point.
Cycle summary and treatment history
- A written summary of each IVF cycle, including dates and the clinic’s own notes.
- Medication names, doses, start and stop dates, and how they were administered.
- Monitoring notes: ultrasound findings, blood test results and trigger timing.
- Procedure notes: egg retrieval, sperm preparation, fertilization method and embryo transfer.
- Outcomes as recorded by the clinic, such as number of eggs retrieved, fertilization and embryo development. Ask for the clinic’s wording rather than your own interpretation.
Laboratory and diagnostic reports
- Hormone blood tests with dates and reference ranges.
- Genetic or chromosomal testing reports, if any.
- Semen analysis reports, if applicable.
- Infectious disease screening results, if they were part of your workup.
- Any other lab results your previous clinic considers relevant.
Imaging and procedure records
- Ultrasound reports, including follicle counts and endometrial measurements.
- Hysterosalpingogram (HSG) or saline sonogram reports, if done.
- Operative notes from any fertility-related surgery.
- Embryo transfer records, including catheter type and any difficulty noted.
Embryology and storage details
- Embryo development reports, including day of transfer or freezing.
- Any preimplantation genetic testing (PGT) reports, if performed.
- Information about remaining frozen embryos or gametes, including storage location and consent status.
- Shipping or transfer requirements if you plan to move stored materials.
Personal and administrative documents
- Photo identification and any relevant legal documents, such as marriage certificates if required.
- Insurance information, if you plan to use it.
- Vaccination records or other health documents the clinic may request.
Requirements vary by clinic and by your situation. Confirm the exact list with the new clinic before you travel.
How to organize your records
A clear, dated file helps the clinic review your history efficiently. You do not need a perfect system, but consistency matters.
- Create a master folder, digital and physical.
- Sort documents by date, oldest to newest.
- Label each file with the date and a short description, for example “2023-05-10 ultrasound report.”
- Keep a one-page timeline at the front. List cycle start dates, key procedures and results in plain language.
- Make a list of questions as they come to mind. Bring it to every appointment.
- Keep a copy of everything you send. If you share records electronically, confirm the clinic received them.
Preparing a one-page cycle summary
You can write a short summary yourself to help the new clinic see the big picture. Use neutral language and stick to facts from your records. Include:
- Your age at the time of each cycle.
- Dates of each cycle and the clinic’s name.
- Medication protocol in brief, such as “stimulation with daily injections for about 10 days.”
- Key results as recorded, such as number of eggs retrieved, fertilization and embryos transferred or frozen.
- Any complications or side effects noted by the clinic.
- Questions you want answered.
Do not add your own interpretation of why something happened. Let the clinic review the original reports.
Questions to ask a new clinic in Thailand
Use these questions to understand how the clinic works and what to expect. Write down the answers.
About the records review
- What records do you need from my previous clinic, and in what format?
- Do you need original reports or are copies acceptable?
- How long does a records review usually take?
- Will I speak with a doctor during the review, or is it a paperwork step first?
- Is there a fee for the review?
About next steps
- What additional tests or consultations might you recommend?
- How will you decide on a treatment plan, and what information do you still need?
- What are the possible options, and what are the trade-offs?
- What timelines should I plan for?
About practical arrangements
- What are the estimated costs for consultations, tests and treatment? Ask for a written breakdown.
- What payment methods do you accept, and when is payment due?
- Do you have staff who speak my language, or can you arrange an interpreter?
- How do you communicate with international patients before and during treatment?
- What support do you offer for travel, accommodation and visas?
About legal and ethical considerations
- What legal requirements apply to my situation, and how do I confirm them?
- How do you handle consent for treatment and for storage of embryos or gametes?
- What are your policies on embryo disposition, donation or research?
Laws and clinic policies can change. Confirm current requirements with the clinic and, if needed, with your own legal advisor.
Checklist before you contact a new clinic
- Requested a complete copy of your previous IVF records.
- Organized records by date and type.
- Written a one-page timeline and summary.
- Listed your questions.
- Checked the clinic’s website or asked for their records request form.
- Prepared digital and paper copies.
- Confirmed how to send records securely.
Checklist after the review
- Asked for a written summary of the review and any recommendations.
- Clarified costs, timelines and next steps.
- Confirmed what additional records or tests are needed.
- Noted any unanswered questions and scheduled a follow-up.
- Reviewed the clinic’s consent and privacy policies.
Next steps
Start by requesting your records today. Even if you are not ready to book treatment, having a complete file makes it easier to seek a second opinion or compare clinics. For more guidance, see our guides and patient resources. If you have questions about your own situation, contact us or check our FAQ.
Frequently asked questions
What if my previous clinic is slow to send records?
Ask for a written request form and follow up politely. You can also request that records be sent directly to the new clinic. Keep copies of your request. If delays continue, ask the new clinic if they can help or if you can start with partial records.
Do I need to translate my records into English or Thai?
Many clinics in Thailand work in English, but requirements vary. Ask the new clinic whether they need a certified translation. If so, they may recommend a translation service or accept a translation you arrange.
Will a new clinic repeat tests I already had?
Clinics often repeat certain tests because results can change over time or because they use different labs and reference ranges. Ask which tests they consider current and which they may repeat. This is a clinical decision, so discuss it with the treating doctor.
Can I get a second opinion without committing to treatment?
Yes, many clinics offer a records review or consultation without obligation. Ask about fees, what the review includes, and whether you will speak with a doctor. You can use the review to decide on next steps.
How should I handle records if I have frozen embryos at another clinic?
Ask your current storage facility for a summary of what is stored, its condition, and the requirements for transfer or continued storage. The new clinic can explain whether they can receive shipped embryos and what they need from you. Legal and shipping rules vary, so confirm details with both clinics.
Continue your research
Medical information notice: This article is educational and does not replace individual assessment, diagnosis, genetic counselling or treatment advice from a licensed clinician. Provider services, availability, fees and policies should be verified directly before booking.
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