At a glance
A practical guide for international patients who need to obtain their IVF or fertility records from a Thai clinic, including what to request, how to ask, and how to transfer them home.
Why You Need Your Fertility Records
If you have undergone IVF or other fertility treatment in Thailand, having a complete set of your medical records is essential for your ongoing care. Whether you are returning home, seeking a second opinion, or planning future treatment, your records help new doctors understand your history and make informed decisions. This guide explains what to request, how to request it, and what to do if you need your records transferred.
At a Glance: Key Steps
- Identify what records you need (treatment summary, lab results, cycle details).
- Contact your clinic’s medical records or international patient department.
- Submit a written request, including your consent and identification.
- Clarify the format (paper, digital, or both) and any associated fees.
- Arrange for secure transfer or pick-up, and keep copies for yourself.
What Records to Request
Your fertility records may include a range of documents. While the exact contents vary by clinic, you can typically ask for:
- Medical history and consultation notes
- Treatment plan and cycle details (including medication protocols)
- Laboratory results (blood tests, hormone levels, semen analysis)
- Ultrasound reports and images
- Embryology reports (fertilization, embryo development, and transfer details)
- Genetic testing reports (if applicable)
- Informed consent forms and any other documents you signed
It is wise to request a comprehensive summary from your treating physician, as this can help a new doctor quickly understand your case.
How to Request Your Records
Most Thai fertility clinics have a process for releasing medical records. Here are the general steps:
- Contact the clinic: Reach out to the medical records department or the international patient coordinator. Use the contact information provided by the clinic.
- Make a written request: Submit a formal request in writing, either by email or through the clinic’s patient portal. Include your full name, date of birth, treatment dates, and a clear list of the records you need.
- Provide identification and consent: You will likely need to provide a copy of your passport and sign a consent form authorizing the release of your records. If you are requesting records for another person, you may need additional authorization.
- Clarify the format: Ask whether the clinic can provide digital copies (e.g., PDF) or if they only release paper copies. Digital copies are often easier to transfer.
- Confirm any fees: Some clinics charge an administrative fee for copying or preparing records. Ask about this upfront.
- Arrange delivery: Decide whether you will pick up the records in person, have them mailed, or receive them electronically. For international transfers, electronic delivery is usually the most practical.
What to Do If You Need Records Transferred
If you need your records sent directly to another clinic or doctor, you may need to provide the receiving clinic’s contact information and a signed release form. Some clinics have a standard transfer process, while others may require a formal request from the receiving physician. It is best to coordinate with both clinics to ensure a smooth transfer.
Questions to Ask Your Clinic
To avoid delays, ask these questions when you request your records:
- What is the exact process for releasing records?
- How long does it take to prepare the records?
- Are there any fees for copies or transfer?
- Can I receive digital copies?
- Do you provide a treatment summary letter?
- How do you ensure the security of my data during transfer?
Next Steps: A Checklist
- List the records you need.
- Contact your clinic’s records department.
- Submit a written request with your ID and consent.
- Confirm the format and any fees.
- Arrange for secure delivery or pick-up.
- Keep copies for your own files.
- If transferring, provide the receiving clinic’s details.
Remember, your fertility records are your right. Taking the time to obtain them now can save you stress later.
Frequently asked questions
Can I get my fertility records from Thailand if I am no longer in the country?
Yes, most clinics can send records electronically or by mail. Contact the clinic's medical records department to arrange for international delivery.
Is there a fee for requesting fertility records in Thailand?
Some clinics may charge an administrative fee for copying or preparing records. Ask your clinic about any applicable fees before you submit your request.
How long does it take to receive my fertility records from a Thai clinic?
The time can vary depending on the clinic and the complexity of your request. It is best to ask the clinic for an estimated timeline when you submit your request.
What if my Thai clinic is closed or I cannot contact them?
If you are unable to reach your clinic, you may need to contact the Thai Ministry of Public Health or seek legal advice. However, most clinics have a process for records requests even if they are not actively treating you.
Continue your research
Medical information notice: This article is educational and does not replace individual assessment, diagnosis, genetic counselling or treatment advice from a licensed clinician. Provider services, availability, fees and policies should be verified directly before booking.
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Confirm the recipient and the next step.
Build a document checklist for your next clinic conversation, including what you have and what still needs to be requested.
